Entrepreneurs and aspiring business owners must familiarize themselves with the intricacies of the company incorporation process, particularly when opting for online company registration in India. This involves a comprehensive understanding of the essential documents required for the registration process. This article aims to provide detailed insights into the crucial documentation necessary for online company registration.

For those contemplating the launch of a startup, opting for the establishment of a private limited company is highly recommended. This structure offers various advantages, including limited liability and a distinct legal identity.

For a seamless online company registration experience anywhere in India, enlist the assistance of our team of professionals and legal experts at Auriga Accounting. We specialize in processing the necessary documents for your private limited company registration, offering affordable professional fees and a streamlined registration procedure.

The documentation process entails the submission of relevant papers about the company’s directors, shareholders, and registered office. Trust our experienced team to guide you through this process and ensure hassle-free online company registration for your private limited company.

Documents Required for Pvt Ltd company registration

Here is the list of Documents required for company registration:

• Digital Signature Certificate(DSC)
• Directors Identification Number(DIN)
• Details of Director
• Passport Size photographs of Shareholders
• Proof of Identity( Adhar Card, Voter ID Card, Passport)
• Proof of Address of shareholders
• Memorandum of Association
• Article of Association

Digital Signature Certificate(DSC)

A Digital Signature Certificate serves as the digital counterpart to traditional identity documents like Aadhar Cards or PAN cards. It finds multiple applications, including electronically signing documents and accessing government services online.

Utilized for electronically signing documents or availing various government services on the internet, a Digital Signature Certificate is a one-time acquisition. Should an individual desire a new DSC, the previous one must be relinquished.

Directors Identification Number(DIN)

DIN, or Director Identification Number, is an exclusive 8-digit identifier essential for individuals aspiring to become directors in a company or those already holding directorship positions. This unique number, with lifetime validity, encompasses all pertinent personal details of the director, securely stored in databases.

Details of Director

To facilitate the company incorporation process, it is imperative to furnish essential details of the director, supported by documents serving as proof of identity for the individual in question. Acceptable documents include an Aadhar card, PAN card, Voter ID card, or any other pertinent document substantiating the director’s identity.

Documents required for Directors of Indian Nationality

Given below is the list of documents that must be provided by Indian directors for Pvt Ltd company registration:

PAN Card: Serving as an individual’s identity proof in India, a PAN Card features a unique identification number issued by the Income Tax Department. Therefore, Indian directors must provide their PAN details during the registration process for a private limited company.

Address Proof: The address proof submitted by an Indian director should precisely match the name indicated on the PAN Card. Acceptable address-proof documents include Aadhar Card, Voter ID card, Driving License, or any utility bill (such as Telephone, Broadband, Electricity bill, etc.).

Documents required for Directors of Foreign Nationality

Given below is the list of documents to be submitted by the directors of foreign nationality to register a Private Limited company.

Passport: Considered the paramount and distinctive document for foreign directors, a passport serves as proof of identity. For company registration, the passport must undergo notarization by the foreign authority in the country of issuance.

Address Proof: For directors of foreign nationality, the proof of address needs notarization by the relevant authority in their respective nation. The name on the address proof must align with the name on the identity proof. Acceptable proof of address includes a driving license, bank statement, or any government-issued document containing the address.

Address Proof of Registered Office

As part of private limited company incorporation, relevant proof of address of the office must be submitted within 30 days of the incorporation of the company.

Valid documentation demonstrating the premises or company name is essential. A notarized lease or rent agreement, accompanied by a rent receipt (not exceeding two months), is required. Additionally, an authorization letter from the landlord is necessary. Utility service bill receipts, including telephone, electricity, and broadband bills, are also acceptable for submission.

Documents of Shareholders

To register a private limited company in India, it is crucial to provide proof of identity and proof of address for all individual shareholders. In the case of a group of shareholders representing a corporate entity, the certificate of incorporation of the said body corporate must be appended along with the registration documentation.

Memorandum and Articles of Association

The Memorandum of Association (MoA) and Articles of Association (AoA) hold paramount significance in the registration process of a Private Limited company. These foundational documents serve as the bedrock for various types of company incorporations, including private limited, public limited, limited liability, or section 8 companies.

The MoA (Memorandum of Association) delineates the long-term objectives and scope of a company. On the other hand, the AoA (Articles of Association) outlines the internal management rules, policies, and day-to-day operational procedures of the company.

To register a private limited company, the MoA must be filed using Form INC-13 with the Registrar of Companies. However, no specific form is prescribed for the submission of AoA in the registration process.